Backup Schedules

Automate backup creation with recurring schedules. Ensure consistent protection without manual intervention.

Why Schedule Backups?

Automated backups ensure:

• Consistency - Regular backups without forgetting
• Coverage - Comprehensive protection
• Compliance - Meet retention requirements
• Recovery - Recent restore points available

Creating Schedules

New Schedule

1. Go to Backup > Schedules
2. Click Create Schedule
3. Configure schedule
4. Save and enable

Schedule Configuration

Basic Settings

Template Selection

Choose what to backup:

1. Select a backup template, OR
2. Configure backup settings directly

Using templates ensures consistency.

Frequency

Set how often backups run:

Timing

Configure when backups run:

Retention

How long to keep scheduled backups:

Save and Enable

1. Review configuration
2. Click Save Schedule
3. Schedule is enabled by default

Managing Schedules

Schedule List

View all schedules:

Enable/Disable

Toggle schedule status:

1. Find schedule in list
2. Click toggle switch
3. Status changes immediately

Disabled schedules don't run but retain configuration.

Edit Schedule

Modify existing schedules:

1. Click schedule name
2. Click Edit
3. Change settings
4. Save

Delete Schedule

Remove schedules:

1. Select schedule
2. Click Delete
3. Confirm

Schedule Monitoring

Execution History

View past runs:

1. Open schedule
2. Click History
3. See runs with status

Notifications

Get notified about scheduled backups:

• Success notifications (optional)
• Failure alerts (recommended)
• Summary digests

Configure in schedule settings or global notifications.

Schedule Strategies

Standard Protection

Basic scheduled backup strategy:

Schedule 1: Weekly Full
- Frequency: Weekly (Sunday 2 AM)
- Type: Full backup
- Retention: 30 days

Schedule 2: Daily Incremental
- Frequency: Daily (2 AM, except Sunday)
- Type: Incremental
- Retention: 7 days

High-Security

Enhanced protection:

Schedule 1: Daily Full
- Frequency: Daily (3 AM)
- Type: Full backup
- Retention: 90 days

Schedule 2: 4-Hour Incremental
- Frequency: Every 4 hours
- Type: Incremental
- Retention: 48 hours

Compliance-Focused

For audit requirements:

Schedule 1: Weekly Compliance
- Frequency: Weekly (Friday 6 PM)
- Type: Full backup
- Retention: 2 years

Schedule 2: Monthly Archive
- Frequency: Monthly (1st, midnight)
- Type: Full backup
- Retention: 7 years

Backup Retention

Automatic Cleanup

Old backups are deleted based on retention:

• Scheduled task runs daily
• Backups past retention are removed
• Manual backups follow their own retention

Retention Warnings

Notifications when:

• Backup approaching deletion
• Retention policy changes
• Storage limits approached

Extending Retention

To keep a backup longer:

1. Open the backup
2. Click Edit
3. Extend retention date
4. Or move to archive (if available)

Troubleshooting

Schedule Not Running

If scheduled backups don't execute:

• Verify schedule is enabled
• Check time zone configuration
• Review M365 connection status
• Look for error notifications

Failures

If scheduled backups fail:

• Check execution history for details
• Verify API permissions
• Review resource availability
• Try manual backup to test

Missed Backups

If backups are being skipped:

• Check for overlapping schedules
• Verify rate limiting isn't occurring
• Review system notifications

Best Practices

Overlap Prevention

Avoid multiple schedules at same time:

• Stagger start times
• Consider backup duration
• Allow completion buffer

Testing

Test schedule configurations:

1. Create schedule
2. Set immediate one-time run
3. Verify completion
4. Review backup contents

Monitoring

Regularly review:

• Execution history
• Failure rates
• Storage usage
• Retention compliance

What's Next?

• Restoring - Use backups for recovery
• Creating Backups - Manual operations
• Templates - Backup configurations